Effective ways of backing up data

Organisations and individual cyber users create new data frequently. Methods for effective safeguarding of documents are required to protect loss of data. For an organisation, the importance of preventing a compromise of data is imperative, particularly ensuring data is retrievable from a back-up in the unfortunate circumstance loss of data occurs.


Rapid growth of Ransomware indicates the necessity for both organisations and individuals to create backups. However, contrary to popular understanding, sophisticated malware is not the only way data loss is experienced. Many factors can cause loss of data from natural disasters, theft, system failure and other forms of accidental loss.

Types of storage for backing up data

There are several forms of storage available for backing up data. Generally, two forms of backing up data are used physical or cloud storage. Physical backup storage allows cyber users to choose from different types of hardware options.

How should the backed-up data be stored?

Safeguarding backed-up data effectively is highly necessary to ensure backed-up data is available in any adverse circumstances when data is lost. Therefore, ensure all backed up data is stored in locations and devices that are different and separate from the master copy. Moreover, TechDecoded recommends creating redundancy data to compensate for when one back-up fails or is destroyed.

Organisations, opting to use a cloud provider for backing up data should systematically review and assess the facilities being offered. Assurance must be obtained from the cloud provider that adequate measures for protection are in place to ensure the data remains private and secure. Access to the data should be maintained through two-factor authentication and strong passwords.

Encrypt backed-up data

Ensure all backed-up data is adequately encrypted. Storing backed-up data in a plaintext format will result in compromise of data if stolen or lost. Any compromise of plaintext data stored in backup is considered a data breach and the organisation is held accountable under data protection laws.

Recovery of backed-up data.

Organisations have a duty of protecting data predominantly for business continuity purposes. Experiencing downtime while restoring vital data is a significant loss of business in terms of stock and reputation. Therefore, the backed-up data should be stored in a manner which allows ease of retrievability. Adequate test measures must be in place to verify how well the restoration process works to prevent the worst outcome.

TechDecoded has compiled the following tips to assist effective management of backed-up data:

Assess the risk and impact of a data breach for each data type. Evaluate what data types are at most risk and based upon this analysis prioritise the most serious risks.

Identify which systems require monitoring for protection of Intellectual Property. Consider your intellectual property and where that data resides. Assign a process of constantly monitoring the systems that contain valuable data.

Educate all cyber users. Organisations should implement a cyber policy which is based upon educate all users. For an effective data loss policy create guidelines, user training courses and acceptable use policies.

Use comprehensive security system to prevent data loss. Protect all systems and devices with a comprehensive anti-virus system to ensure data is prevented from being stolen. Moreover, use other security techniques such as device access control, encryption and control of content by password protecting all data.